Trade Show Set up

Conference Location: White Oaks Resort & Spa

Tradeshow Location: Studio 10 & 11 & Gardenview Foyer 

Set up time: 8:00am - 11:30am Saturday, Oct 31

 

Exhibition Time: 1:30 pm to 3:15 pm

Date: Saturday, October 31, 2026


What Is Provided:

  • Trade show receiver onsite during set-up & teardown - includes 48hr box/booth storage prior to show for each vendor
  • Direction of vendors to table location and ensure that all requested requirements are in place, shipped boxes 
  • Dedicated vendor table. - skirted and chair
  • Dedicated Porters – for set-up & teardown 

Please note that cold beverages, coffee, tea and snacks will be provided during the tradeshow setup in the foyer of the Grand Event Rooms.

 

A NOTE FROM WHITE OAKS

Dear Exhibitor:
We are happy to see your participation in the Uniglobe Travel Canada Annual Conference here in Niagara-on-the-Lake on Saturday October 31st, 2026. See the shipping information link BELOW is provided for your assistance & to ensure a smooth set up, tear down & ship out after the show. Please print fill out that sheet, print and attach to your items being shipped. Set up time have been arranged Saturday October 31st from 10:00 am – 12:00 pm and teardown must be complete following the show close the same day from 3:00 – 5:00 pm.


Shipping Instructions:
Goods will be received no earlier than Thursday October 29th, 2026. Please notify me, Matt Lyon, Conference Planner (mlyon@whiteoaksresort.com) of size of shipment & date expected. All shipments to be labeled with the completed form - SEE LINK BELOW


Goods shipped earlier than Thursday October 29th, 2026 are subject to storage and handling fees based on size of shipment. Handling fees include: storage of your shipment upon arrival, storage of crates, boxes, packing materials during show, return of these materials at time of teardown. (Approximate cost for drayage for 6x8 booth is $75+HST, 8x10 booth $125, skid $250.) All set up of equipment & display materials is the responsibility of the vendor.


NOTE: If shipping from outside Canada, vendors MUST note on your customs/carrier/courier paperwork "FREE DOMICILE" - this can be found under the billing options. White Oaks will not accept billing for duty & taxes-please ensure your paperwork is filled out correctly. Proper paperwork must also accompany outbound shipments. Please consult your Broker with any questions.
If you would like to verify the arrival of your shipment, please contact Purchasing & Receiving Jones Terte (Receiver) 1-800-263-5766 ext 5260 Jterte@whiteoaksresort.com


Assistance with return shipping can be made by contacting The Business Centre at (905) 688-2550 x 5765 or xeroxcentre@whiteoaksresort.com They will personally visit each exhibitor to confirm shipping out arrangements while you are on site-please have shipping company and account numbers available. For goods shipped internationally, we strongly recommend using a customs broker to ensure your goods arrive on time.


Please recommend to your carrier that trucks should be maximum length 41' and should be equipped with a tailgate lift. Shipping & Receiving entrance is at ground level. If you require storage after the show until your carrier can pick up your goods, arrangements must be made in advance and are subject to storage fees.


A reminder that special requirements should be arranged in advance (electrical, extension cords, etc) by filling out the attached form & returning with credit card guarantee prior to arrival.


We look forward to welcoming you to White Oaks Conference Resort & Spa!


Matt Lyon
Conference Planner

 

SHIPPING INFORMATION